Call for Student Presentations 2015


Sigma Chapter – Graduate Women in Science





Saturday, April 11, 2015


A prize of $250 will be awarded to the best oral and poster presentation in EACH of the following three categories: Ph.D. candidates, Master’s candidates, and Undergraduates. A second place award of $150 will be made in any category having four or more entries. Any category with only one entry will be combined with another category. Each student who enters will receive a certificate of participation and the Conference Proceedings containing the abstracts of all participants. Certificates and awards will be presented after judging is completed.


  1. Abstracts will be accepted from female and male students who can document that research was carried out within the past two years at or under the auspices of a college, university, or other degree-granting institution in Southern California.
  2. The student must have played an integral role in the research project that is presented as verified by the student’s advisor.
  3. The presenter must be in student standing in the spring term of 2015.
  4.  While in most cases, the abstract will include multiple authors, only one student is permitted to present for both the oral and poster categories (i.e. no group presentations will be allowed)
  5. Returning presenters are encouraged to participate. However, if the submissions received outweigh our time and space constraints, priority for acceptance will be given to first-time presenters.
  6. Returning presenters who have previously received any award in any category (PhD, Master’s, Undergraduate), will not be eligible for a cash award in that same category. Only returning presenters who have not previously received any award, in their current category of entry will be eligible for a cash award.


1) Student must submit an abstract (single-spaced, Times 12-point font, maximum of one-page) describing the research. The abstract will be included in the Conference Proceedings as written. The abstract should contain the following sections:

  • Title
  • Name and Affiliation of authors with the presenting student’s name underlined
  • Introduction with background and questions, aims or hypotheses
  • Methods
  • Results
  • Conclusions

2) Student’s advisor must verify that the student’s research was carried on during the past two years at one of the kinds of institutions mentioned above and use the “Advisor Verification Survey” to indicate student’s research role. A link to this survey will be sent to each advisor after registration and payment are received.

3) For oral presentations, each student will have 11-minutes to present and 3 minutes for questions. Bring a flash drive to the conference with PowerPoint or Keynote slides.

4) For poster presentations, each student will be required to stand by their poster and discuss their research throughout a 1-hour open poster session for all conference attendees. During this time, each poster will also be evaluated by several judges.

5) Each student must select a preferred style of presentation (i.e. oral versus poster) but based on the number of submissions, and in an effort to adjourn the day at a reasonable time, we may ask students to switch to a different style on a first-come, first-served basis.


For information about abstracts, advisor forms, or presentations: email Please address all e-mails in the subject line with: Last Name of student, First initial, and a one-word description of the document (e.g. Smith, J. Advisor Forms)


April 2: Student presenter registration (Please register and pay online with credit card). Your registration will be confirmed when we receive both the form and payment.

April 2: Research abstract submissions for oral or poster presentations. All abstract submissions will be performed online. Please submit abstracts on our website, under spring conference: Abstract Submission.

April 4: Non-presenter attendee registration for non-presenters (must be done using our website).